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Best Todoist alternatives
We put Todoist head to head with the 6 closest rivals we have tested, so you can switch on evidence, not a hunch.
Todoist is a project management tool for Productivity enthusiasts, freelance professionals, students, and GTD practitioners who need fast natural language task capture, cross-platform sync across mobile, desktop, and smartwatches, and clean daily agenda views without complex project management overhead.. It scores 4.4 out of 5 and starts at Free, $5/mo with a free tier.
Sharper Todoist alternatives for your situation
The full list above serves every buyer. These segmented lists filter the same tested set to the tools that fit a specific budget or team size.
Interactive Alternatives Network
Visual switch pathways, feature deltas, and direct comparisons around Todoist.
Todoist(Current Tool)
Linear
Why Pick Linear Over Todoist
Linear edges out Todoist in our testing, scoring 4.8 to 4.4 overall.
Key Strengths
- Blazing fast performance with native desktop and mobile apps, near zero input lag
- Keyboard-first design with hundreds of shortcuts for power users
Where Todoist can fall short
Who stands behind the picks
Todoist
- Company
- Doist
- Founded
- 2007
31 hours of testing 5 review rounds Verified 2026-10-08
6 alternatives worth your time
Linear
4.8 out of 54.8The fast, opinionated issue tracker for product teams.
Linear edges out Todoist in our testing, scoring 4.8 to 4.4 overall.
- Blazing fast performance with native desktop and mobile apps, near zero input lag
- Keyboard-first design with hundreds of shortcuts for power users
ClickUp
4.5 out of 54.5One app to replace your docs, tasks, and goals.
ClickUp edges out Todoist in our testing, scoring 4.5 to 4.4 overall.
Why this swap
Best for: Teams wanting documents, whiteboards, goals, spreadsheets, and tasks unified in a single workspace.
Watch out: Cluttered interface and occasional desktop lag compared to Todoist's instant keyboard responsiveness.
Verdict: ClickUp for all-in-one team workspace flexibility, Todoist for distraction-free task speed and GTD clarity.
- Unmatched feature density with documents, tasks, goals, whiteboards, and chat in one system
- Extremely flexible workspace hierarchy that models complex business operations across teams
Notion
4.5 out of 54.5Flexible docs and databases your whole team can shape.
Notion edges out Todoist in our testing, scoring 4.5 to 4.4 overall.
- Endlessly flexible block-based pages that turn documentation into interactive dashboards
- Relational database properties that power custom workflows with automated rollup summaries
Asana
4.4 out of 54.4Polished project and work management for busy teams.
Asana is the pick when you want teams that want structured project management with clear workflows and strong reporting, and it leads on features.
Why this swap
Best for: Cross-functional business teams needing shared milestone dependencies, portfolio reporting, custom form submissions, and workload management.
Watch out: Significantly heavier interface and higher per-user monthly costs ($10.99 to $24.99/mo).
Verdict: Asana for multi-department company workflows, Todoist for personal speed and agile individual execution.
- Reporting and dashboards are the best in the project management category
- Timeline view with dependency mapping is intuitive and reliable
Monday.com
4.3 out of 54.3Visual project management platform for teams of any size.
Monday.com is the pick when you want teams that want a visual, customizable project management platform with strong automation and integration capabilities, and it leads on features.
- Visual boards are exceptionally well designed with smooth drag and drop interactions and beautiful color coding.
- Multiple views (Kanban, Timeline, Gantt, Calendar, Map, Chart) give teams flexibility in how they visualize work.
Basecamp
4.2 out of 54.2Calm, flat-rate project management and team chat.
Basecamp is the pick when you want teams that want a focused, opinionated project management tool that prioritizes clarity over complexity and communication over configuration, and it leads on ease of use.
- Flat $299 per month unlimited pricing is the best deal in project management for teams of 20 or more, with no per seat or per feature costs.
- Message boards create structured, searchable, async communication that preserves project context better than Slack or Teams channels.
Todoist vs the alternatives
| Tool | Our score | From | Free tier | Best for |
|---|---|---|---|---|
| TodoistYou have | 4.4 | Free, $5/mo | Yes | Productivity enthusiasts, freelance professionals, students, and GTD practitioners who need fast natural language task capture, cross-platform sync across mobile, desktop, and smartwatches, and clean daily agenda views without complex project management overhead. |
| Linear | 4.8 | $10/user/mo | Yes | Engineering teams that want a fast, keyboard-centric issue tracker with AI-powered triage and clean workflow automation. Linear replaces the overhead of traditional project management with a focused, opinionated system built for speed. |
| ClickUp | 4.5 | $7/user/mo | Yes | Growing teams that want to collapse tasks, docs, goals, and communication into one workspace without paying for five separate tools |
| Notion | 4.5 | $10/user/mo | Yes | Teams that blend docs, wikis, and custom relational task databases |
| Asana | 4.4 | Free, $10.99/user/mo | Yes | Teams that want structured project management with clear workflows and strong reporting |
| Monday.com | 4.3 | Free, $9/seat/mo | Yes | Teams that want a visual, customizable project management platform with strong automation and integration capabilities |
| Basecamp | 4.2 | Free, $25/mo flat | Yes | Teams that want a focused, opinionated project management tool that prioritizes clarity over complexity and communication over configuration |
Pick by use case
Not every swap fits every team. Start from what you need and let the table pick for you.
Linear
Best for: Engineering teams that want a fast, keyboard-centric issue tracker with AI-powered triage and clean workflow automation. Linear replaces the overhead of traditional project management with a focused, opinionated system built for speed.
Higher rated
ClickUp
Best for: Growing teams that want to collapse tasks, docs, goals, and communication into one workspace without paying for five separate tools
Teams wanting documents, whiteboards, goals, spreadsheets, and tasks unified in a single workspace.
Higher rated
Notion
Best for: Teams that blend docs, wikis, and custom relational task databases
Higher rated
Asana
Best for: Teams that want structured project management with clear workflows and strong reporting
Cross-functional business teams needing shared milestone dependencies, portfolio reporting, custom form submissions, and workload management.
Features
Monday.com
Best for: Teams that want a visual, customizable project management platform with strong automation and integration capabilities
Features
Basecamp
Best for: Teams that want a focused, opinionated project management tool that prioritizes clarity over complexity and communication over configuration
Ease of Use
Why people really switch from Todoist
!The breaking points
“Paywalling basic task reminders behind the Pro subscription feels unnecessary when Apple Reminders and Google Tasks offer reminders free.”
Community report · User feedback
“The 5-project limit on the free tier makes it practically impossible to organize work and personal life without paying.”
Community report · User feedback
“Trying to use Todoist for multi-person client projects falls apart because you cannot assign multiple people to a single task.”
Community report · User feedback
“Recent UI redesigns introduced extra clicks for simple actions like completing recurring subtasks.”
Community report · User feedback
✓What keeps people
“Todoist's natural language input is the gold standard: typing 'submit quarterly taxes every 3 months starting Oct 15' just works.”
Community report · User feedback
“The global keyboard shortcut on Mac and Windows lets me capture thoughts instantly without breaking my train of thought.”
Community report · User feedback
“Sync across my iPhone, Apple Watch, Windows work PC, and iPad is instantaneous with zero conflict errors.”
Community report · User feedback
“Karma points and productivity streaks provide just enough motivation to keep me clearing my inbox daily.”
Community report · User feedback
Switching without breaking things
- 1Export your data from Todoist before you cancel anything.
- 2Start a free trial of the alternative with real, not sample, data.
- 3Run the same core workflow in both tools for one full week.
- 4Migrate your team and templates one project at a time.
- 5Only cancel the old plan after the new one survives a real deadline.
We use this same sequence every time we swap a team off one tool and onto another in our own testing. It keeps the risk on the trial, not on production.
Switch to Linear
Linear edges out Todoist in our testing, scoring 4.8 to 4.4 overall. It is the Todoist alternative we recommend first for most people.
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Affiliate disclosure: We may earn a commission if you buy through the links on this page, at no extra cost to you. We only recommend tools we have tested, and commissions never change our scores or rankings. We currently track 231+ tools, including 11 across Project Management.